After the applicant has attend the approved AFPG activity, the applicant must complete an online travel reimbursement request and include pdf of original paid receipts for airfare, lodging, registration fee and (optional) shuttle/taxi, if utilized.
FMS Expense Reports Video Tutorial:
- An online travel reimbursement request must be submitted within 30 days after travel.
- The online travel reimbursement request and pdf of original paid receipts must be submitted online via FMS for processing. Maximum reimbursement provided to the applicant is based on AFPG approval notification sent to the applicant prior to the activity.
Example: Jane Doe was approved for $750 AFPG. She submits a Travel Reimbursement Form and original paid receipts for $850. She will only be reimbursed for $750 maximum.
If an employee is approved to receive AFPG funding, but for some reason does not attend the activity, the employee will advise the AFPG College Representative within ten (10) working days prior to the activity start date, so that funds may be released for use by other eligible applicants. Notice: If the applicant fails to comply with the notification deadline, they will not be eligible for further funding opportunities during that fiscal year.
Please Note: Do NOT make purchases PRIOR to AFPG Review Committee approval notification as it will be considered as an unauthorized purchase. Once approved for AFPG, then, at that point, can you an make your OFFICIAL purchases of registration, airfaire, lodging, etc.